Perfect Business Headshot in 9 Steps

Get Business Headshots

Getting professional business headshot pictures taken may seem overly complicated and confusing if it’s your first time. With varying prices, ideas, and booking processes, it’s challenging to know where to start. Luckily, you’ve come to the right place. This guide will provide you with all the information you need.

01 Choose your photographer

Finding a photographer who aligns with your outlook on life is crucial. Look for someone who not only possesses technical skills but also feels right to work with. Great headshots go beyond technical proficiency; they create a connection through the photograph. To determine if you gel with a photographer, make a shortlist of potential studios and arrange a conversation. Trust and rapport are essential for a comfortable and successful business headshot session.

You might want to read: How I work

I had the pleasure of working with Mandy for some professional photos. I had never done anything like this before and was quite apprehensive. However Mandy’s professionalism and engaging personality meant I relaxed into it really quickly and she took some beautiful photos. I was amazed at how well she made me look! Highly recommended

CEO for Age Uk Isle of Wight business headshot

02 Decide if you want outdoors or studio

When it comes to professional photography choices, it’s understandable if you’re unsure of what you want. Consider if you prefer an outdoorsy or studio session, or perhaps a combination of both. Outdoors settings can convey approachability, friendliness, and spontaneity, while studio sessions create a professional, corporate, and formal look. Different industries may lean towards one style over the other. Reflect on your business and personal preferences to make an informed decision.

Outdoors is good for:

  • Approachable
  • Friendly
  • Relaxed
  • More spontaneous
  • Suited to less corporate industries e.g. counselors, life coaches, charities, town councilors, writers, artists, models, freelancers, athletes, and performers
  • You can use them for quick updates, dating sites, framed gifts, by-lines, magazine spreads, bio images, articles, emails, avatars, headers, about pages, and social media

Studio is good for:

  • Professional
  • Corporate
  • Formal
  • Establishing your authority
  • Stylish
  • Traditional with a modern twist
  • Suited to businesses with a formal approach such as finance, mortgages, CEOs, advisors, consultants
  • You can use them for financial reviews, papers to the stakeholders, product launches, magazine spreads, rebranding, annual presentations, websites, business cards

You might want to get a sense of what a traditional headshot with a contemporary feel looks like and compare it with an outdoor headshot session. And here is my business headshot approach for a combined headshot session.

blue sari indian portrait

03 Set your budget

As with any luxury purchase, you get what you pay for and professional photography is a serious investment. A cheap photographer might seem like a good option, but when you want to stand out from the competition and get great headshots that ‘pop’ from the screen the disappointment of seeing unflattering photographs can add up to more disappointment.

Often business headshots offer come in two price lists:

  • A la carte
  • Packages

A la carte means that you will pay for the photo shoot and purchase digital images separately. Whilst packages mean that you pay for the photoshoot and the photographs are included. Things like processing the photographs and receiving coloured pictures as well as black and white come as standard.

Here at Amanda Herbert Photography, I have a dedicated page explaining the jargon and my transparent prices help you find the best headshot session for your budget, factoring in everything that’s included. Just give me a call if you’d like any help with this.

If you are budget conscious, try: Headshot Specials

attractive older lady smiles actor

04 Decide when to meet

Living on the Isle of Wight, you’ll be aware of the weather – it’s often wet and windy on the coast. You may want to book your business headshot at short notice because of looming deadlines and changes in complex setups. I’m flexible and practical in my approach, what tends to work well is this:

Best for special occasions:

Book your professional portraits to tie in with certain events such as a family holiday to the island or special birthday or anniversary. If the date is important to you, I suggest booking as far in advance as you can, weekends, half terms, summer and Christmas dates sell out quickly. Alternately you may want to buy a gift card as a present for the day which can be redeemed later on a more convenient day.

Best for short notice:

People who need just one headshot or need to update quickly choose the headshot special because I can capture a great headshot in 30 minutes and the turnaround time is 48 hours. I work outdoors in an under-covered area and have wet weather contingencies. I’ve never had to cancel or reschedule yet, but we are in the hands of the gods. I’m often heard saying, ‘if you like the weather on the Isle of Wight, wait half an hour and it will change’.

nice woman photographer on the beach

05 Pick what to wear

Knowing what to wear and feeling confident in your choices is the hardest part of the process of arranging business headshots. Business headshots vary wildly each having very different styles and each is suited to a certain type of person looking for a certain type of client. It’s important to choose the right wardrobe and style for you if you’re eager to avoid looking fake or uncomfortable in your photos.

Narrow down the right choices by reflecting on:

  • What would you wear for an interview?
  • What is your typical business look in your office?
  • What makes you feel confident?
  • What colours suit your skin tone?
  • What is in your wardrobe right now?

As a general rule I suggest: solid autumnal colours (navy, olive, mustard, and ruby) or neutrals with a colour pop, long sleeves to put the focus on your face, tailored outfits to slim your profile, and V-neck jumpers or blouses. It’s even easier for men, to layer a shirt or T-shirt with a jumper and blazer.

You might want to read: What to Wear (and Why These Outfits are flattering)

Isle of Wight Chamber Headshots
Jonathan Thornton
IW Chanber President

06 Agree what business photos you need

The types of photographs you’ll need come in all shapes and sizes. The most popular business headshot photography is based on a ‘headshot’ which covers from the shoulders upwards. These are the close-up photographs that show your face and it may be a good choice if you just need 1 photo for your professional avatar across social media platforms. Diving right into a bespoke package, which also allows you to take mid-length business headshot portraits as well as some with stylish wardrobe changes or beauty portraits, might be a good idea if you want to express different sides to your personality.

As part of your business headshot photo session, I take you through a branding questionnaire that suggests different places you may want to use your business headshot photos. This will help you agree on what types of photographs you need to capture during your session. Nothing is set in stone, a loose idea of what you might need is helpful and you can always decide what to do on the day.

older man smiling

07 Pick your best side

When you’ve decided to book your business headshot studio, you can think about what you want to capture during the session. Whilst you may be able to step into the studio and switch on your magnetic personality, most people want support in capturing their most flattering portraits. During my business headshot photo sessions, we review the photos often, narrowing down what type of portraits you like, what you are comfortable with, and whether you want to explore different headshot ideas as the session unfolds. You won’t know ‘what your best side’ is until you see the back of the camera, from there your favourite pictures will jump out at your feedback to the photographer is golden. The best option, if you are a little camera shy, is to book with a reputable business photographer who can offer their years of expert guidance and support.

Here’s my contact page!

headshot session on the beach black woman wears blue jumpsuit

08 Choosing your favourite photographs

As a general rule of thumb, choosing your favourite headshots sooner is better. You’ll be buzzing with excitement and will be eager to find the best photographs that tell your story. Most photographers are happy to help to range from in-person sales sessions where you choose the photographs either on the day or a week later in your home. I use a private proofing gallery delivered to your email 24 hours before our session, so you can view the photographs at home and ask friends/family for their advice without feeling pressured. If you don’t mind, I can suggest the ‘best’ headshots and offer advice on what works well for your business goals.

Each client receives a ‘what to expect’ eBook which shows you what a proofing gallery looks like, how I edit the photographs, and even a video showing you how to use the software.

Ask for your copy today

happy lady in red dress smiles sitting on stairs

09 Get some help

With so much to consider compared to booking your business headshot portraits, it pays to speak to someone who’s experienced in supporting camera-shy business owners. Naturally, I expect you to do your research before you get in touch, but picking up the phone to speak to an expert is a sure-fire way of avoiding pitfalls and guaranteeing polished, confident headshots quickly.

Here at Amanda Herbert Photography, I’ll move heaven and earth to assist you in every aspect of your business headshot experience, right from the first time we chat to when I email your hand-crafted portraits. You’ll have access to the breadth of my knowledge and empathic support that’s rare to find in chain studios or with hobbyist photographers.

If you have questions about business headshot photographers, or even if you’d like some recommendations on how to start planning, please give me a call at 01983 617383 or use the contact form below


Please contact Mandy at Mobile: +44 (0)7719316609

Seaview Home Studio at Phone: +44 (0)1983 617383



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