Perfect Headshots for Emails

5 Tips for Including Flawless Headshots in Your Branded Emails

Discover the ultimate guide to creating flawless headshots for your branded emails with expert tips and tricks. Whether you’re starting from scratch or revamping an existing photo, our guide has everything you need to know to make a lasting impression. From choosing the right outfit to perfecting your pose, we’ve got you covered. Click now to get started on your journey to a flawless headshot for your branded emails.headshots for branded emails

Why You Need Flawless Headshots in Your Emails

In today’s digital age, having a professional and approachable online presence is essential. When you invest time and resources into creating a professional headshot, the benefits go far beyond the image itself. A high-quality headshot can help you transform your personal and professional brand, and make a lasting impression on those who view it. Here are a few benefits of using a professional headshot in your email signature:

  1. Creating a positive first impression: Your headshot is often the first point of contact that clients and colleagues have with you, so it’s essential to make that impression count. A professional headshot can instantly convey your professionalism, approachability, and trustworthiness, setting the tone for your future interactions.
  2. Building your personal brand: A professional headshot can help you establish and strengthen your personal brand, making you more recognizable and memorable to potential clients and partners. By consistently using the same headshot across all your communication channels, you can create a cohesive and consistent brand image that sets you apart from the competition.
  3. Boosting your confidence: When you feel confident and proud of your headshot, it can have a positive impact on your personal and professional life. You’ll feel more self-assured when presenting yourself online, whether it’s on your website, social media profiles or email signature, knowing that you are putting your best foot forward.
  4. Expanding your network: A professional headshot can help you make new connections on LinkedIn and other professional networking platforms. By using a high-quality headshot, you can create a positive first impression on potential clients or collaborators, increasing your chances of building lasting relationships.

By following these criteria and investing in a high-quality headshot, you can reap the benefits of a more confident and professional brand image, both personally and professionally.

Choosing the Right Headshot

When selecting a headshot for your emails, it’s important to choose an image that accurately represents your brand and personality.  Your email signature serves as a critical introduction to your clients and colleagues, making it crucial to choose a professional headshot that reflects your brand and personality. When deciding on an image that stands out in your email signature, here are some tips to keep in mind:

  1. Consider the context of your email signature, especially if you’re using it for business purposes. Choose a headshot that exudes professionalism, avoiding casual photos like selfies or those taken at social events. Opt instead for a well-dressed and groomed look against a neutral background that won’t distract from your face.
  2. Think about the size of the image. While you want it to be visible, you don’t want it to take up too much space. Aim for a headshot between 100-200 pixels wide and high to ensure it’s the right size without being too small or too large.
  3. Lastly, prioritize a good-quality image. If you’re using an old photo, consider taking a new one. Your headshot should showcase your best self and represent you accurately, so invest time in selecting a quality image that aligns with your brand and message.

By following these criteria, you’ll be able to select a headshot that enhances your email signature, impresses your contacts, and leaves a lasting impression.

Formatting Your Headshot for Email

To ensure your headshot looks its best in your emails, make sure to properly format the image. Optimize the file size for email, and consider adding a border or shadow to help the image stand out.

I use a free service called Wisestamp and to reduce the size of images I prefer TinyJPG. This ensures the best possible loading times and quality of on-line viewing.

infographic on using headshots in emails

Placing Your Headshot in Your Email

When it comes to placing your headshot in your email, consider the layout and purpose of the message. A smaller headshot can be placed in the signature line, while a larger image can be included in an introduction or bio section. I place my headshot by my signature alongside a call to action to subscribe to my newsletter.

You might also want to sign up for my monthly email – Sign up below!

info picture of using canva for headshots

Updating Your Headshot

As your brand or personal style evolves, it’s important to update your headshot accordingly. Regularly updating your headshot can help keep your emails fresh and engaging, and ensure your online presence accurately reflects who you are.

Including a flawless headshot in your branded emails can help create a more personal connection with your audience, establish credibility, and showcase your brand’s personality. By choosing the right headshot, formatting it properly, and placing it strategically in your emails, you can create a more engaging and impactful email marketing strategy.

avatars for email signatures

How I can help you create the perfect headshot for your email signature

As a headshot photographer, my goal is to help you create a professional and polished headshot that accurately represents your brand and personality. With my expertise in lighting, wardrobe selection, and posing, I can guide you through the entire process of capturing the perfect headshot. Whether you’re looking to create a headshot for your email signature or your website, I’ll work with you to ensure that your final image meets your expectations and helps you achieve your personal and professional goals. With my commitment to quality and customer satisfaction, you can trust that you’re in good hands when you choose me as your headshot photographer.


Please contact Mandy at Mobile: +44 (0)7719316609

Seaview Home Studio at Phone: +44 (0)1983 617383



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